Sync your Occasion and your Google Calendar

Occasion offers a two-way sync with your Google Calendar. There are multiple benefits to this:

  1. View staff calendar from Google in your Occasion account
  2. Sync bookings from Occasion to your Google Calendar
  3. Block availability for customers based on your personal availability

Connecting your Google Calendar to Occasion

  1. After logging into your Occasion account, go to "Settings" in the upper-right corner.
  2. From the drop-down click "My Account."
  3. From the menu on the left, choose "Integrations."
  4. Now you can choose to "Connect" your Google Calendar using the blue button. 

Viewing your Google Calendar in Occasion

  1. Once your Google Calendar is synced, visit your Google Calendar settings page.
  2. On this page, you will see all the Google Calendars available to be viewed in your Occasion account.
  3. Check the box next to each calendar you wish to view in your Occasion account.
  4. Make sure to "Save Changes" at the top right corner of the page.
  5. Wait a few minutes as Occasion syncs with your calendar.
  6. Then visit your Calendar page. Make sure the Google Calendar switch is set to "Visible" and not to "Hidden," using the switch toward the bottom left of the calendar.
  7. Your Google events should show up along with your Occasion bookings.
    Please note: Only your Google Calendar events with defined start and end times will appear in Occasion (all-day events will not sync).

When you add an event to your Google calendar, it should take no longer than one hour for us to synchronize it with Occasion.

Viewing your Occasion Calendar in Google Calendar

  1. Once your Google Calendar is synced, visit your Google Calendar page.
  2. On this page, you will see a toggle that says "Push Occasion Events to Google Calendar"
  3. Check that box and make sure to "Save Change" at the top right corner of the page.

When an event on your calendar gets booked, we push it to Google immediately.

Block availability in Occasion based on personal availability

  1. Once your Google Calendar is synced, visit your Google Calendar settings page.
  2. On this page, you will see all the Google Calendars available that can be used to block your availability in Occasion.
  3. Check the box next to each calendar you wish to use.
  4. Make sure to "Save Change" at the top right corner of the page.

Disconnecting Google Calendar from your Occasion account

  1. After logging into your Occasion account, go to "Settings" in the upper-right corner.
  2. From the drop-down click "My Account."
  3. From the menu on the left, choose "Integrations."
  4. Now you can choose to "Disconnect" your Google Calendar using the blue button. 
  5. Confirm the request in the pop-up window.

Common Questions:

  1. Why do only certain events show on my Google Calendar and not my full calendar? Currently, Occasion only syncs events when a customer books them. Events that are not booked are hidden. Alternatively, if you absolutely need it, we can share raw ICS feed that you can connect to your Google Calendar to view all event. However, this ICS feed can be slow at time unfortunately.
  2. How does Occasion show up in my Google Calendar? If you enable "push to Google", your Occasion calendar will appear as "Occasion-yourbusinessname" in your Google Calendar.

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