Sync your Occasion and your Google Calendar

Occasion offers a two-way sync with your Google Calendar. There are multiple benefits to this:

  1. View staff calendar from Google in your Occasion account
  2. Sync bookings from Occasion to your Google Calendar
  3. Block available for customers based on your personal availability.

Connecting your Google Calendar to Occasion

  1. After logging into your Occasion account, go to the "Integrations" page.
  2. Find "Google Calendar" integration and click on it.
  3. Click on the "Connect to Google Calendar" button.
  4. This will open a pop-up from Google asking to choose your Google account and giving permission to Occasion to view your Google Calendar. Please do both.
  5. Give it a few minutes and your Google Calendar will be synced with Occasion.

Viewing your Google Calendar in Occasion

  1. Once your Google Calendar is synced, visit your Google Calendar page.
  2. On this page, you will see all the Google Calendars available to be viewed in your Occasion account.
  3. Check the "Show in Planner" box next to each calendar you wish to view in your Occasion account.
  4. Make sure to "Save Change" at the bottom of the page.
  5. Wait a few minutes as Occasion syncs withyour calendar.
  6. Visit your Calendars page. Make sure the Google Calendar switch is set to "Visible" and not to "Hidden". 
  7. Your google events should show up along with your Occasion bookings.

Viewing your Occasion Calendar in Google Calendar

  1. Once your Google Calendar is synced, visit your Google Calendar page.
  2. On this page, you will see a checkbox at the top "Push to Calendar"
  3. Check that box and make sure to "Save Change" at the bottom of the page.

Block availability in Occasion based on personal availability

  1. Once your Google Calendar is synced, visit your Google Calendar page.
  2. On this page, you will see all the Google Calendars available that can be used to block your availability in Occasion.
  3. Check the "Blocks Availability" box next to each calendar you wish to use.
  4. Make sure to "Save Change" at the bottom of the page.

Disconnecting Google Calendar from your Occasion account

  1. Click on "Account" from the top menu and select "Google Calendar".
  2. Click on the "Disconnect Google Calendar" button.
  3. Confirm the request in the pop-up window.

Common Questions:

  1. Why do only certain events show on my Google Calendar and not my full calendar? Currently, Occasion only syncs events when a customer books them. Events that are not booked are hidden. Alternatively, if you absolutely need it, we can share raw ICS feed that you can connect to your Google Calendar to view all event. However, this ICS feed can be slow at time unfortunately.
  2. How does Occasion show up in my Google Calendar? If you enable "push to Google", your Occasion calendar will appear as "Occasion-yourbusinessname" in your Google Calendar.

Still need help? Contact Us Contact Us