Customize Event Colors

The Event Colors feature lets you assign colors to events on your Workspace Calendar based on the dimension that matters most to your business - whether that's by listing, instructor, room, venue, or category. It's a fast way to make your calendar easier to read at a glance.

In this article, you will cover:

• Accessing Event Colors settings
• Choosing a coloring dimension
• Customizing your colors
• Common Questions

Accessing Event Colors Settings

To get started, navigate to Settings > Account Settings > Workspace Calendar > Event Colors from your sidebar menu.

Choosing a Coloring Dimension

At the top of the Event Colors page, you'll see a "Color events by" dropdown. This controls what your calendar colors represent. Select the option that best fits how you run your business:

• Listing — Each listing gets its own color. Great for businesses offering lots of dates and times for a short list of events.
• Category — Events are colored based on the category assigned to them (e.g., Kids, Adults).
• Instructor — All events led by the same instructor share a color. Makes it easy to see who's teaching at a glance.
• Room — Events are colored by the room where they take place. Helpful for businesses managing multiple rooms under one location.
• Venue — Each location gets its own color. Ideal for multi-location businesses.

Your calendar will update immediately when you change this selection. Any custom colors you've saved for each dimension are preserved — switching back will restore them.

Customizing Your Colors

Once you've selected a dimension, you'll see a list of all the items in that dimension — each with a color swatch and a hex code field. Note: if you choose "listing" dimension - colors are auto-assiged.

You can change any color using one of two methods:

Using the Color Picker

1. Click the colored circle next to the item you want to change.
2. A color picker will open — click to select your color or adjust brightness using the slider.
3. Click anywhere else to confirm your selection.

Using a Hex Code

1. Click into the hex code field next to the item (e.g., #64748B ).
2. Clear the existing code and type your desired hex value (must start with #  followed by 6 characters).

Note: Colors on your calendar will appear slightly lighter than what you see in the color picker. This is intentional to keep event text readable.

When you're done, click "Save" to apply your changes. Then head to your Workspace Calendar to see your new color scheme in action.

Common Questions

1. Will changing my colors affect past events?

   Yes. Past events will display in whatever color now corresponds to their assigned dimension (listing, instructor, etc.). Changing colors only affects how events are displayed, not the event data itself.

2. What if I add a new listing, instructor, room, or venue after setting up colors?

   New items will automatically receive a default color. You can customize it anytime.

3. My colors aren't showing on the calendar — what do I do?

   Make sure you clicked "Save" after making changes. If you did, try refreshing your browser (F5 or Cmd+R). If the issue persists, reach out to help@getoccasion.com.

4. Can I color individual events rather than an entire category?

   No - colors are applied based on the dimension you select not by individual events.

5. Does everyone on my team see the same colors?

   Yes. Color settings are applied at the workspace level, so all team members see the same scheme.