Build Your Play Time By Reservation

Whether you’re creating a unique playtime event or a special activity for kids, Occasion makes it easy to set up and start taking reservations. In just a few steps, you’ll be ready for bookings and set to host a memorable experience!

• Access the Listing Editor
• Enter Basic Event Information
• Set Event Pricing
• Add Images
• Schedule Your Event
• Set Event Availability
• Collect Attendee Information
• Add Additional Pricing (If Required)

Access the Listing Editor

1. Log in to your Occasion workspace.
2. From your dashboard, click on "Listings" from the side bar menu.
3. Select "My Templates" and click “Create listing” on the template titled "Use this for classes that meet one time.”

Now, you’re in the Listing Editor, where you can start customizing your playspace event.

Enter Basic Event Information

Let’s start by filling in the important details about your event:

• Event Name: Choose a name that clearly describes the type of activity you’re offering (e.g., “Open Play Adventure” or “Playtime by Reservation”).
• Event Description: Provide a brief description of what attendees can expect (e.g., “Join us for two hours of free play in our giant indoor playground” or “Let your kids enjoy creative crafts followed by free play”).
• Checkout Style: Choose how you’d like your customers to book:
  • Old Checkout: A retro version of the checkout process—similar to the new layout but with an older, less refined design.
  • New Checkout: A modern, streamlined one-page design that brings all booking details together in a single view for a faster, more user-friendly experience.

Set Event Pricing

Make pricing clear and simple for parents:

• Scroll down in the Listing Editor and click on "Add Question."

• Select “Fixed Attendee Pricing.” Enter the price per child (e.g., $45) and the maximum number of spots you can accommodate (e.g., 15 children).

  Make sure the pricing reflects the value of the play session.

Add Images

Images can attract families to your playspace event:

• Click the "Images" tab and then "Upload Images."

• Upload up to 5 high-quality photos of your playspace, play equipment, or previous events. You can also use stock photos from Unsplash if you don’t have your own images yet.

  Including photos of kids playing or the activities they’ll enjoy can make your listing more engaging.

Schedule Your Event

Set up the date and time for your event:

• On the "Time Slot" tab, click "+ Add New Time Slot."
• Select the date and enter the start and end times (e.g., Saturday, October 21st, 10:00 AM - 12:00 PM).

• Click "Save" to confirm.

  You can add multiple time slots if you’re offering the same session on different days.

Set Event Availability

Control how many children can attend a play session:

• Go to the "Availability" tab.

• Enter the maximum number of children (e.g., 15 spots for an open play session).

  This ensures the event doesn’t get overcrowded, allowing each child to have a great experience.

Build Your Roster

Make sure you gather the right details from parents before the event:

• In the "People" tab, find the "Attendee Questions" section.
• Check the boxes for First Name, Last Name.
• You may also want to ask for the child's age or any special needs.
• Click "Save Attendee Information" once you’re done.

Add Additional Pricing (If Required)

If you need to collect sales tax or collect a set percentage tip

• Go to the "Additional Pricing" tab.
• Enter your rate (e.g., 3%) and Occasion will automatically apply them to each booking.

You’re Ready to Go!

Your playspace event is now live and ready for bookings! Go ahead and preview the listing🎉