Create and Customize Your Occasion Views / Public Calendars

Creating and customizing your Occasion views and public calendars is an essential part of effective event management and coordination.

💡 Pro-tip: Create multiple calendar views for different audiences (e.g., one for kids' events, another for adult classes) to help customers find relevant events more easily. Use the location filter to segment by venue if you have multiple locations.


In this article, you will learn:

How to Create a New Calendar

Creating a new calendar for your listings is fast and easy.

Note: You can add and manage up to 30 layouts (views). If you need more than this, please reach out to help@getoccasion.com for assistance.


Steps to create a new calendar:

  1. Click Settings > Website Calendars from the sidebar menu

  2. Click the blue "+ Create New View" button in the top-right corner

  3. Give your calendar an easy-to-remember name like "Kids Classes"
  4. Select a layout for your calendar that best suits your design needs
  5. Customize colors and wording for your event buttons
  6. Configure filters and visibility options (optional)
  7. Click "Save Changes" to complete setup

Calendar Customization Options


Naming Your Calendar

The title you choose is only viewable on the backend for management purposes. Your customers will not see this name on their customer-facing calendar. Use descriptive names like "Kids Classes," "Adult Workshops," or "Summer Camps" to stay organized internally.


Layout Selection

Choose from six beautiful layouts:


  • Umma — Two-column layout with event details
  • Pax — Grid-style layout for viewing multiple events
  • Julian — Sidebar layout with event list
  • Darian — Single-column layout with descriptions
  • Runic — Compact grid layout
  • Samvat — Large grid layout (currently selected in example)
Preview designs before saving by toggling between "Desktop Preview" and "Mobile Preview" in the top-right to see how your calendar will look on customer devices.

Color and Wording Customization

Customize the button appearance and terminology for different event statuses to match your brand:

  • Open Events — Text and color for available classes/experiences
  • Sold Out Events — Text and color for full sessions
  • Announcements — Text and color for promotional messages
  • Closed Events — Text and color for unavailable sessions
Change the default wording (e.g., "Open" → "Book Now") to reflect your brand voice.


Options

Add Search Keyword

Add a keyword that customers can search for on the calendar. Only events containing this keyword will display on the calendar. Leave blank if you want all events to show.


Advance Options

Configure visibility and filtering:

  • Show location filter — Toggle ON to display a location dropdown on your calendar (helpful if you run multiple locations). Toggle OFF to hide this filter if you only have one location.
  • Do not display sold out events — Hide sold-out sessions from the calendar view
  • Show private events on the calendar — Include events marked as private in the public calendar
  • Do not display events closed for bookings — Hide events that are closed for new bookings
  • Infinite scroll — Enable continuous scrolling instead of pagination


Deleting a Calendar

If you no longer need a calendar view, you can delete it at any time.


Steps to delete a calendar:

  1. Click Settings > Website Calendars from the sidebar menu
  2. In the "Website Calendars" hub, find the calendar you want to delete
  3. Click the delete icon (trash can) on the right side of the calendar row
  4. Confirm the deletion in the pop-up window

Note: Deleting a calendar view cannot be undone. Any embed codes or share links pointing to this calendar will no longer work.

Next Steps

Once you've created your calendar:

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